MICROSOFT WORD LEVEL 2 (INTERMEDIATE)
Now that we have covered most part of the basics in the previous lesson, in this intermediate part of Word, we are going to be focusing on inserting page breaks, cover pages, tables, word art designs, mail merge, indents, and setting/adjusting tab.
Steps for inserting a page break:
- Click Insert tab on the ribbon.
- Click Page Break on the Insert tab. Also you may use the other alternative which is the short-cut key of CTRL +Enter. You now see a new page all the way down to the end.
How to Insert a Cover Page:
- On the Insert tab, click Cover Page (this is the same as the title page)
- Under the Cover Page submenu, you see a variety of cover page styles under “Built In”. Choose whichever one is appropriate for the document.
- In this particular example, I will be requesting you to choose “Austere” type of cover page but you can modify it according to your assignment/exercise.
Creating tables, formatting text and designing tables steps are listed below along with the created table diagram below:
- Click Insert tab on the ribbon.
- Click Table – the Table dropdown list appears consisting of the following choices:
a) Insert Table, where you choose 3×6 table consisting of 3 columns and 6 rows
b) Draw Table is where you can draw your table as your mouse pointer (cursor)
changes to a pen-shaped icon and then you draw your own columns, rows and cells
c) Excel Spreadsheet – when you click there, the spreadsheet from EXCEL is automatically generated
d) Quick Tables – under the “Built In” category, you get a list of choices such as calendar 1, 2, 3, 4; Double Table, Matrix, Tabular Data etc.
- In this example, I will use the Insert Table option which is the most common option. I will create a table in the new document which you can use as an example for your exercise. I will guide you in the next steps on how to format the cells, columns and texts, plus jumping from one cell to another.
- On the created table, type the text, “Seasonal Spring and Summer Flowers in Canada” in the first cell.
- Select this first cell, and drag your mouse-pointer all the way to the end of the last column on the first row. Then right-click your mouse-pointer.
- Click Merge Cells. Now this will merge the title.
- Click the first cell in the 2nd row. Type “Season.” Now tab in order to get to the next cell and type “Month”. Tab to reach the third column and type “Flowers”.
- Using the techniques on instruction #8, complete the table.
- Now you will be formatting the text in the cells, so select the merged cell (very top one) text and drag it all the way to the right. As selected, you see a mini toolbar, and then you click the B button which is to bold the text, or with the text selected you may simply press CTRL + B (shortcut key).
- Using the same technique on question #9, bold subheadings containing the words “Season”, “Month”, and “Flowers.”
- Now click the merged cell (the top one with the heading) and now you are going the fill in the colour of the merged cell. Go to the Home tab on the ribbon, and to the Paragraph category. In the Paragraph category, click the bucket icon representing Theme and Standard colours. For this cell, choose Aqua, Accent 5 80 % lighter which is on the second top row on the 2nd last column.
- Select the cells with subheadings Season, Month, and Flowers. On the Home tab of the ribbon, click the bucket icon which is (Shading).
- Select “Red, Accent 2 80% lighter” on the second row, 6th column, on Theme Colours list.
- Select the whole table and the mini toolbar appears after the table is selected. On the mini toolbar, click the Borders icon which is a box with gridlines. Then you see a drop-down list of choices of borders. On the Borders dropdown list, choose Borders and Shading (the very last option on the bottom of the list). THE BORDERS AND SHADING DIALOG BOX APPEARS. Even the quicker way will be if you just choose the “All Borders” option in the borders list, and then go to Borders and Shading and choose the colour required (according to your exercise) in the Colors section in the Borders and Shading dialog box. *Note : The preview section in the dialog box will show you the way you changed your colours of the borders in the dialog box.
WordArt is another type of a drawing object which enables you to create special effects such as the style of the text in various colours and designs. Your text may be rotated, curved or wavy etc. Therefore the steps are listed below in guiding you to create
- Create a new blank document by going clicking File, New (in the file list), and
choose Blank Document.
- Click the Insert tab on the ribbon, and then click WordArt which is the tilted A.
3. Choose the second option on the WordArt list (very top first row).
4. A text box appears saying “Type your text here”. So then type your text and then
format your text whichever way needed in your assignment/lessons.
Now you will be inserting a clip art. You can either insert from a file outside Microsoft office which is a picture or you can search within Microsoft. Steps listed below on how to insert and format clip art:
- Click Insert tab, and click “Clip Art” on the Illustrations Category.
- The Clip Art pane appears. Under the Search for text box, type “cherry blossoms” (this is just an example demonstrated in this lesson plan). Be sure (by default) “All media file types should be selected in the “Results should be” text box.
- Click “Go” button or press enter to search for the clip art.
- Double-click your picture in the CLIP ART display.
- Depending upon your assignment, you can format your picture by applying whichever design.
This part focuses on doing increase and decrease indent, and setting tabs. Decreasing and increasing indents and tab settings are on the HOME tab and in the Paragraph category. The directions are listed below to follow:
- Click Home tab and go to Paragraph category.
- Click increase indent button. This is when you need to format your paragraph.
- Similarly, hit decrease indent button.
- Now click the little arrow on the Paragraph category to open the Paragraph dialog box.
- Click the tabs button – now you can set your tab stops for left, right etc.
You will now be creating columns so you go to:
- Page Layout >COLUMNS (in the Page Setup section)
- Choose one of the following options on the Columns list depending upon your assignment.